Rules        

These updated Rules were agreed at the AGM in May 2016.     

The Rules should be read in conjunction with the Constitution.

RULES OF  “The Royal Scottish Country Dance Society - Glasgow Branch”

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Additional Office Bearers

The AGM of the Glasgow Branch of the RSCDS shall appoint Additional Office Bearers to the Committee as follows:

   Class Convenor

   Social Events Convenor

   Outreach Convenor

   Communications Convenor

   Membership Secretary

 

The Responsibilities of the Additional Office Bearers shall be:

Class Convenor

i     Ensure, for classes, that term dates are agreed.  Halls, teachers and musicians are booked or other source of music available.

ii    Consult with class teachers as necessary about the running of classes.

iii   Consult with full committee/class teachers on changes to the structure of classes being offered.

iv   Liaise with the Advanced Technique/Performance Group as appropriate.

Social Events Convenor

i     Ensure, for dances, that halls are booked, programmes devised (with sub group), M/Cs arranged, musicians are booked or other source of music is available.

ii    Consult with full committee on timetable/type of dances being offered. 

iii   Ensure appropriate catering is provided .

iv   Liaise with Seniors’ Group as appropriate.   

Outreach Convenor

i     Manage outreach activities .

ii    Manage come and try sessions with Communications Convenor as appropriate.         

iii   Consult with full committee on all such activities.

Communications Convenor

i     Ensure regular newsletter is produced.

ii    Ensure website and appropriate social media are maintained. 

iii   Ensure information about Branch activities is publicised.

iv   Consult with full committee on all such activities.

Note:   Each Convenor is able to appoint, as required, a sub-committee to assist in their duties.

Membership Secretary

i     Issue renewal notices, collect subscriptions, maintain list of members

ii   Circulate the newsletter by email or post

iii   Assist Treasurer with returns to HQ

iv   Consult with full committee on all such activities.
 

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Committee Members

The Annual General Meeting of the Glasgow Branch of the RSCDS shall appoint 14 Committee members:
4 Office Bearers (Chairman, Vice-Chairman, Secretary, Treasurer – as listed in the constitution) , 5 Additional Office Bearers (4 Convenors, 1 Membership Secretary)) plus 5 Ordinary-Members.
These committee members shall participate in the work of the full Committee of the Glasgow Branch of the RSCDS, or sub-committees of that Branch, as agreed at Committee meetings of the Glasgow Branch of RSCDS.

Office Bearers, Convenors and Membership Secretary shall be shadowed for one year before retiring, as appropriate.

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Agreed Rule/Working Practices/Policies

The Annual General Meeting of the Glasgow Branch of the RSCDS instructs the Committee of Management of the Glasgow Branch to establish and maintain a record of agreed rules/working practices/policies. This record shall be amended to reflect decisions made at the AGM of the Glasgow Branch of the RSCDS or by the Committee or Sub-Committees of the Glasgow Branch.

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Archivist

This Annual General Meeting of the Glasgow Branch of the RSCDS (May 2012) instructs the Committee of Management of the Glasgow Branch of the RSCDS to appoint a non-committee post of Branch Archivist. The Committee would review the appointment of the archivist on an annual basis.

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Motions to the AGM of the Local Association

The Annual General Meeting of the Glasgow Branch of the RSCDS instructs that Motions to the Annual General Meeting of the Local Association shall be submitted in writing to the Glasgow Branch Secretary at least eight weeks before the date of the Annual General Meeting of the Local Association. Any motion must have a proposer and a seconder. Only such Members of the Local Association as have attained the age of 18 shall have the power to propose or second such a motion. Such motions shall only be enacted after receiving the vote of more than one-half of the members present and entitled to vote at the Annual General Meeting except in the case of a constitutional amendment when section 13.1 of the constitution would apply.

Amendments to Motions to the AGM of the Glasgow Branch of the RSCDS

The Annual General Meeting of the Glasgow Branch of the RSCDS instructs that any Member of the Glasgow Branch of the RSCDS may propose one or more amendments to any motion at the Annual General Meeting of the Glasgow Branch provided such amendments have the support of a seconder.

Such amendments to a motion will be voted on before voting on the substantive motion takes place.

Voting at the Annual General Meeting of the Local Association

The Annual General Meeting of the Glasgow Branch of the RSCDS instructs that the Chairman of the Annual General Meeting (or Special General Meeting) must appoint not less than two tellers from among those Members present to count any vote taken, either by show of hands or by written ballot, except that, when there is no doubt concerning the result of a vote and with the agreement of the Members present and entitled to vote, the Chairman may rule as to whether a vote has been successfully carried or not.

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Delegates to the Annual General Meeting of the RSCDS

The Annual General Meeting of the Glasgow Branch of the RSCDS instructs delegates from the Glasgow Branch of the RSCDS to the Annual General Meeting of the RSCDS to vote as agreed by the Annual General Meeting of the Glasgow Branch or, whom failing, as agreed by the Committee of management of the Glasgow Branch. Any delegate unable to agree to this instruction must withdraw from the role as a Glasgow Branch delegate.

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Linked Groups

The Annual General Meeting of the Glasgow Branch of the RSCDS directs that other SCD groups in the Greater Glasgow area may become “Linked groups” on a payment to be determined by the Committee of the Glasgow Branch. The privileges accorded to such “Linked groups” shall be regulated from time to time by the Committee of Management of the Local Association.